A coronavirus cell.

Coronavirus (Covid-19) and Your Salon.

The number of Coronavirus (Covid-19) cases is rapidly growing. Salon owners need to implement simple precautions and protect the health of their clients, staff, and business.

The health and safety of your salon clients and staff should be a priority. So we have put together some tips to help your salon, spa or barbershop business navigate through these challenging times.

Coronavirus (Covid-19) and Your Salon.

Before we go any further, one vital thing to remember is “Don’t panic!” The World Health Organisation states “Most people who become infected from Coronavirus (Covid-19) will experience a mild illness and recover.”

Of course, there will be some people at higher risk such as older adults. Plus, people who suffer serious medical conditions like heart disease, diabetes or lung disease.

Try to remain calm, educate yourself and staff and follow the directives of the World Health Organisation.

Encourage Clients to Reschedule When Unwell.

Before your clients even arrive in your salon you can set the standard you want your clients to follow.

You may like to send out an informational SMS or email to all salon clients.

The idea behind this is twofold. You can reassure your clients that your salon is following and maintaining strict hygiene and infection control standards. Plus you can ask your clients to refrain from attending your salon if they are unwell.

Sample Message to Clients.

Dear client,

In light of the current increase in Coronavirus (Covid-19) cases, we would like to ensure our clients that your health and safety is our top priority.

We want to assure our clients that we are following strict hygiene practices and infection control measures as outlined by the World Health Organisation (WHO).

We also require your cooperation and ask any clients who are unwell to reschedule your appointment until you have fully recovered.

If you have come into contact with a suspected coronavirus case or have travelled overseas in the last 14 days, please call us to reschedule.

Maintaining a safe environment for all our valued clients and staff members is essential to us.

Kind regards,

Salon management.

Neko makes this task easy. Simply write your required message once and Neko will send this message to all your client contacts. Feel free to personalise and use the sample message above. Click here for more information on the SMS capabilities Neko offers.

Waive Cancellation Fees.

During this time, do everything you can to encourage your clients not to come to your salon when sick.

Losing a deposit may deter your client from cancelling an appointment if they feel unwell. So, waiving your cancellation fees may be something you should consider during the Coronavirus (Covid-19) outbreak.

Extend Gift Cards or Expiry Dates on PrePaid Purchases.

Make special allowances for clients who fall ill, or who have travelled overseas. Extending the expiry date of gift cards or prepaid packages shows your goodwill.

Some clients may not want to attend your salon during the Coronavirus (Covid-19) outbreak. Encourage your clients to let you know if they have any pre-paid packages or gift cards they want to extend.

Offering some flexibility shows that you care for your client’s wellness. Furthermore, this helps to foster relationships with your clients and cement loyalty. Learn about the fantastic loyalty feature Neko offers.

Hold a Staff Meeting.

A salon staff meeting for coronavirus (Covid-19)

Get your salon, spa or barbershop staff together and reinforce the hygiene measures you should already have in place.

Educate yourself and your team by reading these current workplace recommendations regarding Coronavirus (Covid-19) and your salon from the WHO.

The World Health Organisation is a credible and global source for up-to-date directives.

Rather than listening to media hype, it is important to only take advice from the WHO or the government health authority in your country.

Australia – https://www.health.gov.au/news/health-alerts/novel-coronavirus-2019-ncov-health-alert

USA – Centre for Disease Control and Prevention (CDC) 

UK – https://www.nhs.uk/conditions/coronavirus-covid-19/

Due to the close nature of salon services, following the correct sanitation, disinfection and sterilisation procedures is a must. Protect both your staff and clients by reinforcing these methods in your meeting.

Educate Yourself and Staff About Handwashing

Make sure your staff are aware of how to wash their hands properly. The WHO recommends that hands should be washed for a minimum of 20-30 seconds. Alternatively, the WHO also recommends washing your hands for the duration of the song “Happy Birthday.” twice. Click here to view the WHO handwashing brochure.

Hand washing in a sink with soap and water.

The CDC states that “keeping hands clean through improved hand hygiene is one of the most important steps we can take to avoid getting sick and spreading germs to others. Many diseases and conditions are spread by not washing hands with soap and clean, running water.”

If soap and water are unavailable, use an alcohol-based hand sanitizer that contains at least 60% alcohol to clean hands.”

You should also wash your hands;

  • Before and after eating or preparing food
  • Before making a client a beverage
  • After sneezing and coughing
  • Before putting on and after removing gloves or other personal protective equipment
  • After using the toilet
  • When hands are visibly soiled
  • When caring for the sick
  • After handling money or credit cards

Coughing and Sneezing Etiquette.

A woman coughing into her arm

By following good coughing and sneezing etiquette, you protect the people around you.

Covering your mouth and nose with your bent elbow or tissue when you cough or sneeze prevents the spread of droplets. These droplets are the main way Coronavirus (Covid-19) is spread. You should then dispose of the used tissue immediately and wash your hands thoroughly.

Provide tissues and no-touch disposal receptacles for use by clients and staff members.

Ensure you and your staff are modelling good coughing and sneezing behaviour in the salon, spa, or barbershop. Encourage your clients to do this by displaying posters in the waiting room or treatment areas.

Maintain Strict Environmental Hygiene Standards.

salon cleaning products for coronavirus (Covid-19).

Why is it so important to clean all surfaces in the salon? According to the WHO, surfaces touched by an infected person is one of the main ways to spread Coronavirus (Covid-19), or many other infectious diseases.

Once contaminated, hands can transfer the virus to your eyes, nose or mouth. From there, the virus can enter your body and can make you sick.

Routinely clean all frequently touched surfaces in the salon with disinfectant. Clean workstations, countertops, doorknobs, keyboards, phones, remotes, chairs and any salon, spa or barbershop equipment. You can use disposable alcohol wipes for this but the alcohol content must be above 60% to be effective.

Use the disinfectant cleaning agents that are the standard from industry advisory committees in your country. Follow all standard sterilisation methods for equipment that is in contact with skin, hair or bodily fluids as usual.

Be sure to use towels, capes and other personal protective equipment (PPE) like gloves and face masks once only.

Display Posters Promoting Hygiene.

WHO hand washing guidelines.

Contact your local health authority for posters to promote hand hygiene for staff and clients.

The World Health Organisation has many informational posters you can download to promote hand hygiene awareness.

Display these posters in prominent positions to remind staff to wash their hands. Place one on the back of the toilet door, in staff rooms and near workstations.

You can also display precautionary posters in your salon, spa or barbershop in regards to coughing and sneezing etiquette. The WHO recommends making sure you, and the people around you, follow coughing and sneezing etiquette at all times.

Who coughing and sneezing guidelines.

Supply Sanitiser for Clients.

Encourage all your clients to clean their hands with hand sanitiser upon entry to your salon, spa or barbershop.

Placing hand sanitser on the front counter helps reduce the chance of nasty germs in the salon. Combine this with a sign or poster promoting good hand hygiene. To learn more about how to improve your client’s experience in your salon read “Salon Customer experience – Up Your Game.”

Avoid Touching Your Face.

We all know that we shouldn’t touch our face unless our hands are clean, right? But quite often we don’t even realise we are touching our eyes, nose or mouth.

One study from Australia as cited in the American Journal of Infection Control watched medical students and found they touched their faces over 23 times per hour! That’s a lot of face touching.

Touching your face, especially your eyes, nose and mouth with contaminated hands one way a virus enters your body. Coronavirus (Covid-19) or any other viruses are easily spread this way.

So, now you see how important it is to wash your hands regularly.

A man touching his eyes

Encourage Staff to Stay Home When Sick.

The WHO’s advice is to “stay home if unwell and to encourage your staff to do the same. If you have a fever, cough and difficulty breathing, seek medical attention. Follow the directions of your local health authority.”

Encouraging your staff to stay home when unwell, shows your clients you care about their health. Furthermore, you are ensuring your good business reputation remains intact.

Erring on the side of caution is always a better option than contributing to the Coronavirus (Covid-19) numbers and spreading the virus to your clients.

Confirm and Update Client Contact Details.

Keeping your client contact details up to date is essential. Always confirm your client’s contact details before they leave the salon.

If the unfortunate happens, and you do encounter a confirmed case of Coronavirus (Covid-19) in your salon, you will need these current details to contact every client exposed.

Always document anything out of the ordinary on the client’s card. For example, if you do notice that your client is unwell during their visit, be sure to note this on their client card. This information may be useful if anyone does fall ill in your salon.

Do Not Stigmatise.

According to the WHO, many people are experiencing stigma in the community.

Always treat people with kindness and respect regardless of nationality, travel history or profession.

Educate yourself on the facts and do not spread fear and anxiety among your staff and clients.

WHO guidelines to address stigma and fear in the salon


Finally, try not to panic. Remain calm but diligent in your infection control measures as you should always be, regardless of any outbreak.

Stay in contact with your clients during the Coronavirus (Covid-19) outbreak and reassure them you are following proper hygiene and infection control measures. Transparency in your practices will help your clients feel safe and comforted.

Always get your information about Coronavirus (Covid-19) from a credible source such as your local health authority, the WHO.

Use your common sense and don’t forget to wash your hand regularly and provide hand sanitiser for clients and staff.

Keep your staff informed and educated on maintaining a hygienic salon environment at all times, even when busy.

Practice proper handwashing, coughing and sneezing etiquette and display posters or signs to encourage clients and staff to do the same.

Avoid touching your face and going to work if you are unwell.

Follow the WHO’s advice “If you have a fever, cough and difficulty breathing, seek medical attention and follow the directions of your local health authority.”

Confirm and update your client contact details regularly. Document any issues you may come across, but please try not to stigmatise or spread fear among your clients and staff members.

Take care of yourself, your clients and your employees to promote a safe and clean salon workplace.

At Neko, we enjoy empowering our clients and hope you have gained some useful tips from “Coronavirus (Covid-19) and your salon.” 

If your Salon isn’t already using Neko Salon Software, its time to get on board.

Why not try it for yourself. Sign up today for a free 14-day trial. https://www.getneko.com/free-trial/

Already using another software system? No worries, we will migrate all your data into our system so you are ready to go. 

Neko Salon Software is the simple and affordable key to making your business brilliant.

No hidden fees, no contracts and great pricing.

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